Company Visitor Management System in PHP with MySQL – Full Project Guide

Company Visitor Management System

Visitor management is a crucial part of maintaining organizational security and ensuring smooth operations. A reliable system helps track all incoming and outgoing visitors, store records, and generate useful reports when needed. The Company Visitor Management System developed by UPDATEGADH is a complete web-based solution built using PHP and MySQL, providing essential functionalities required by modern offices and institutions.

This system is ideal for any organization looking to maintain a record of visitors in a digital and organized way. The application is developed with simplicity, security, and functionality in mind.

Project Overview

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Technologies Used

• Languages Used: PHP
• PHP Version (Recommended): 5.6.3, 7.4.12
• Database: MySQL
• Application Type: Web-based
• Developer: UPDATEGADH

Available Features

This project contains a set of features that are practical, focused, and relevant to real-life visitor management. Below are all the core features included in the project:

1. Secure Login System

Only authorized users can access the dashboard. Admin login credentials are stored securely, and access is restricted based on user roles.

2. Add New Visitor

Users can add new visitor records by entering details such as name, mobile number, purpose of visit, company or person to meet, date, time, and other relevant information. This ensures accurate tracking of all visitors.

3. Manage Existing Visitors

The admin can view, update, or delete previously entered visitor records. It makes it easy to maintain a clear and searchable record of all entries.

4. Search Visitor Records

Visitors can be searched by name or date range using a built-in search feature. This is useful for generating daily, weekly, or custom reports and audits.

5. Detailed Visitor Reports

The system allows generating detailed reports between specific dates. This helps management analyze visitor activity over a defined period.

6. Forgot Password Functionality

In case of lost credentials, users can reset their password using the forgot password feature. This improves user access without depending on technical support.

7. Change Password Option

Users can securely update their passwords from within the dashboard, enhancing control over account security.

8. Profile Management

Admins can manage and update their personal profile information, including contact details and images.

9. Update Image and Logo

The system allows uploading and updating the company logo and user profile images, giving the interface a personalized and professional touch.

10. Manage User Permissions

The application includes a permission module where roles and access levels can be configured. This allows restricting access to certain features based on user types.

11. Dashboard Interface

The dashboard provides a clean and functional interface where all core features are accessible. It displays visitor statistics and quick links to various modules.

How to Install the Project

Follow the steps below to install and run the Company Visitor Management System on your local machine:

1. Download the ZIP file from the official source.
2. Extract the file and copy the folder named Company-Visitor-Management-System-main.
3. Paste the folder inside your web server’s root directory:
   • For XAMPP: xampp/htdocs/
   • For WAMP: wamp/www/
   • For LAMP: var/www/html/
4. Open your browser and go to:
   http://localhost/phpmyadmin
5. Create a new MySQL database with the name:
   cvdb
6. Import the SQL file located inside the folder:
   Database/ccbd_visitor.sql
7. Run the application in your browser:
   http://localhost/Company-Visitor-Management-System

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Conclusion

The Company Visitor Management System by UPDATEGADH is a lightweight, efficient, and fully functional application for managing company visitors. Whether you’re managing a single office or an entire organization, this system provides the tools you need to record, monitor, and report visitor activity with ease.

If you’re looking for a professional and clean visitor entry system, this project is well-structured and ready to deploy.

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